Mobile document inspection
We meet the employee at an agreed Tampa Bay location and review the original documents presented for the employer-authorized I-9 process.
Hiring a remote employee in Tampa while your HR team is somewhere else? An employer may designate an authorized representative to meet with the employee, examine the original documents they choose to present and complete the employer-authorized portion of Form I-9. NotaryPrints provides mobile authorized-representative support across Tampa Bay.
This service is designed for employers, staffing agencies and remote teams that need a reliable person in Tampa to follow their I-9 instructions. The employer—not the representative—controls the process and remains responsible for compliance.
We meet the employee at an agreed Tampa Bay location and review the original documents presented for the employer-authorized I-9 process.
We can follow paper, electronic or third-party platform instructions supplied by the employer or HR team.
For Form I-9, a notary serving as the employer’s authorized representative is not performing a notarial act and does not place a notary seal on the form.
The employer must provide authorization and any required platform or completion instructions before the appointment.
The employer or HR team sends its instructions, contact details and any platform access or form workflow needed for the appointment.
The employee presents acceptable original documentation of their choosing in accordance with Form I-9 rules.
We follow the employer’s instructions for document review, completion, signature and date. No notary seal is added to the I-9.
The finished form or platform confirmation is returned through the employer’s requested workflow.
Tampa · South Tampa · Downtown · Westchase · Carrollwood · New Tampa · Brandon · Riverview · Valrico · Plant City · Wesley Chapel · Clearwater · St. Petersburg and nearby Tampa Bay communities.
Appointments can be coordinated at a home, office or agreed public location. For employers with several Tampa-area hires, grouped appointments may also be arranged based on availability.
An employer may designate a notary public as its authorized representative where permissible, but the person is acting as the employer’s representative—not as a notary. The I-9 is not notarized and no notary seal is placed on the form.
The employee chooses which acceptable documents to present from the Form I-9 Lists of Acceptable Documents. The authorized representative should not require a specific document when another acceptable option is available.
Yes. We need clear employer or HR authorization and instructions because the authorized representative is completing employer duties on the employer’s behalf.
Often yes, when the employer provides the required access, workflow and instructions. Platform requirements vary, so they should be confirmed before the appointment.
No. Employees cannot act as the authorized representative for their own Form I-9.
HR teams can send the employee name, employer instructions, preferred location and deadline. We will confirm the appointment workflow before meeting the employee.
NotaryPrints LLC and its notaries public are not attorneys and do not provide legal advice. Service availability and document eligibility depend on the document, receiving authority, signer location, identification requirements and applicable law.